The Executive Assistant is a key administrative position providing comprehensive administrative support and office coordination to the executive director and other members of CPI's San Francisco team. The Assistant represents the Executive Director both internally and externally and must have good judgment and significant initiative across a broad spectrum of activities and situations.
This position requires an independent and experienced assistant with strong organizational and interpersonal skills. Comfort in a dynamic startup environment and with working across geographic boundaries is requisite. The Assistant will report to the Executive Director, Chief Operating Officer, and the Operations Officer but will support other San Francisco team members as needed.
Responsibilities:
Includes the following and other duties as assigned:
Serve as central office administrator for CPI, leading schedule coordination, travel and meeting planning, and document preparation for the CPI Executive Director and other staff as needed
Coordinate board and organizational events, arranging logistics for transportation, travel, space, technology requirements, materials, etc.
Ensure that the executive director is fully briefed and prepared for all meetings, events, and trips
Research and/or prepare materials for meetings and presentations; compile reference material as needed
Review documents and communications prepared for accuracy, completeness, grammar, and syntax
Ensure that files, both electronic and paper, are organized and current
Serve as communication hub for CPI: answer phones, direct inquiries, and correspond with colleagues within and outside the CPI network
Implement expense and payroll systems as necessary under the direction of the Comptroller and/or the COO
Oversee office management for the San Francisco office, including managing office supplies, office space, and conference room use, and other duties as assigned
Supervise other administrative staff and interns as needed.
Qualifications:
The successful applicant will have the following minimum qualifications:
5 plus years of relevant experience
BS or BA degree
High degree of proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Sharepoint)
Self-motivation, persistence, dependability, and self-sufficiency
Ability to independently prioritize and manage multiple and sometimes competing tasks and satisfactorily meet deadlines and desired outcomes
Ability to quickly and accurately analyze problems and identify appropriate solutions
Capability to handle complex issues creatively and effectively
Tact, poise, professionalism, diplomacy, humor, the ability to work with a team, and the ability to interact with people from all walks of life
Attention to detail and strong organizational skills
Ability to handle sensitive matters with discretion
Excellent oral and written communication skills
Past experience in a supervisory role
International work experience a plus
Past experience with grants administration a plus
Past experience managing an office a plus
Passion for environmental issues
Compensation: The expected start date for this position is August 2010. The position will be located in San Francisco, California. CPI offers an excellent benefits package and a competitive salary that is commensurate with experience.
To Apply:
To be considered for this position, interested candidates must follow the link to submit a resume, cover letter, and salary requirements.
Email this Job